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Internal Production Assistant

at Rare (view profile)
Location Perth, Australia
Date Posted June 13, 2024
Category Production
Job Type Full-time


We are currently seeking an experienced Internal Assistant Producer to join Perth’s award winning and largest independent full-service creative advertising agency.  Our independence sets us apart at Rare and allows us to put people at the heart of everything we do. 

The Internal Production Assistant, working closely with our Executive Creative Director, is responsible for supporting the Creative and Account Service departments with the planning, management and administration of campaign production from concept approval to dispatch, as well as acting as the central point of contact with Rare’s External Line Producer.

Your Responsibilities:

  • Partner closely with the Creative and Account Service teams to ensure the successful delivery of campaign material such as photography, audio and video assets.
  • Create and manage production schedules in collaboration with the Creative and Account Service teams.
  • Manage production costs, engage with the External Line Producer and production partners for quotes and invoicing (Talent, CAD, Sound Design, Dispatch).
  • Manage the administration related to campaign production (in concert with the Account Service team).
  • Oversee the management of Talent via TalentPay or directly with casting companies for engagement, contracting, rights negotiation and invoicing.
  • Manage dispatch administration of campaigns with relevant external parties.


About YOU

You are the hero behind the scenes at our bustling agency. With a passion for precision and a knack for seamless coordination, you are the driving force ensuring our campaign productions come to life flawlessly. Your meticulous attention to detail ensures that every aspect is organised, efficient, and executed to perfection. 

Skills & Experience

  • We request that you have a minimum of 2 years experience in a similar role.
  • Experience in the delivery of film, photography and content production would be beneficial but not essential as there will be significant production expertise on hand to support the role.
  • You will be very organised and have a friendly, professional attitude with an ability to manage multiple deliverables and drive projects forward in a calm manner.
  • Adept at using Microsoft Excel and/or GoogleSheets.
  • Excellent communicator with a proactive approach to driving projects forward.
  • An ambassador for best practice but with a flexible, can-do mindset.
  • Able to work both autonomously and collaboratively.
  • An organised, efficient multitasker who is cool under pressure.
  • A good head for finances.
  • Has a keen interest in production.
  • Enthusiasm for picking up new skills and knowledge.


About US

  • We have a creative, fun, strong and rewarding team culture.
  • Values that align with our team - Be Good Humans, Find the Fun, Wonder More, Join Forces and Hunt Greatness.
  • Heritage listed office building & city centre location, for convenience, comfort and to enable our high-performing team.
  • We pride ourselves on building close and mutually respectful relationships with our amazing clients, locally, nationally and internationally.  
  • Member of the Advertising Council of Australia.
  • Perks? We have over 50 of them! Here’s a few highlights:
    • Flexible and remote working for greater work and life balance.
    • Mental Health support through our confidential and 24-hour Employee Assistance Program counselling, as well as Rare Reset Days.
    • Paid Parental Leave, a baby shower and celebratory announcements when you’re growing your family.
    • A $1,500 p.a. training allowance and a 24 hours study budget to help you hone your professional development
    • A celebration of all cultures within our very thorough and active Festive Calendar, as well as supporting cultural public holiday swaps.
    • A freebie day off for your birthday!
    • Cakes, party pies and an always stocked drinks fridge.


If you’re passionate and live and breathe advertising we’d love to hear from you.  Please apply today by submitting your Resume and a one-page Cover Letter.

The Fine Print

We are committed to a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

To apply, you must have the right to live and work in Australia.  

No recruitment consultants please.

As we strive to Be Good Humans we will endeavour to respond electronically to all applications that are unsuccessful. However we appreciate your understanding that due to the high number of applications that we will receive, we are unable to reply to individual phone calls or emails.

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